Privacy Notice for Pupils in Schools, Alternative Provision and Pupil Referral Units and Children in Early Years Settings

Privacy Notice - Data Protection Act 1998
The Kingsway School is a data controller for the purposes of the Data Protection Act. It collects information from you and may receive information about you from your previous school and the Learning Records Service. It holds this personal data and uses it to:

  • Assist families in the provision of information to enable them to make a considered choice when accessing educational placements for their child(ren) including the appeal process if necessary;
  • Support your teaching and learning;
  • Provide appropriate support and pastoral care including access to relevant support services that may be required;
  • Monitor and report on your progress, and
  • Assess how well your school is doing and how to access the complaint processes for local authority or school services if necessary.

This information includes contact details, national curriculum assessment results, attendance information, family benefit information as it relates to free school travel / uniform, free school meal eligibility, Pupil Premium, housing information related to admissions, information provided by the family / school / other agencies related to complaints and personal characteristics such as your ethnic group, any special educational needs, relevant medical information and details of services provided. If you are enrolling for post 14 qualifications your unique learner number (ULN) will be provided by the Learning Records Service and the school may also obtain from it details of any learning or qualifications you have undertaken.

Who we share data with
We will not give information about you to anyone outside this establishment without your consent unless the law and the school's policies permit it. We are required by law to pass some of your information to the Local Authority (LA) for monitoring, tracking and provision of appropriate services, and to the Department for Education (DfE). The LA and the DfE in turn are required to share some information with trusted partners including local NHS Trusts and other local authorities in the case of admissions. Appropriate data will be used by certain Local Authority services to provide the best support possible to children and young people. For further details, please refer to the section “Where to Find Further Information” in this notice.

Stockport Council’s Public Health Services
They use information about pupils for research and statistical purposes, to monitor the performance of local health services and to evaluate and develop them. The statistics are used in such a way that individual pupils cannot be identified from them. Information on the height and weight of individual pupils may however be provided to the child and its parents and this will require School Nurses and Public Health Services to maintain details of pupils’ names and demographic information for this purpose, for a period designated by the Department of Health following the weighing and measuring process. Pupils’ information will be provided by Stockport Council to the School Nurses. Public Health Services may also provide individual schools and LAs with aggregate information on pupils’ height and weight.

In addition for Secondary Schools:

Services for Young People
Stockport Council’s Services for Young People (SfYP) provides youth support services in Stockport and is designed to support children and young people who are not participating (or at risk of not participating) in learning. SfYP, as well as other areas of Stockport Council, works with children and young people aged 5 to 19 (25 for young people with disabilities). Pupil information will be used by SfYP and key partners to ensure they are able to provide the best service possible to young people.

For young people aged 13 or over, the school is required by law to pass on certain information to SfYP. It must provide the names and addresses of you and your parent(s) (and your date of birth) and any further information relevant to the support services' role. It may also share data with post 16 providers to secure appropriate support on entry to post 16 provision. Where data is shared, it should include information on free school meal eligibility.

However, until you are aged 16 or older, your parent(s) can ask that no information beyond your name, address and date of birth (and their name and address) be passed on to SfYP. This right transfers to you on your 16th birthday. Please inform your Pastoral Co-ordinator or House Leader if this is what you or your parents wish.

If you would like more information about Services for Young People, you can contact the service by e-mail or by phone on: 0161 474 4438.

We will not give information about you to anyone without your consent unless the law and our policies allow us to.

14-19 Education and Training
14-19 Services uses information about young people for whom it provides services to carry out specific functions for which it is responsible. These services include the assessment of any special educational needs that the young person may have and any forward planning. It also uses the information to derive statistics to inform decisions on school/college/training provider funding, assess performance and target setting. Data is exchanged through safe data transfer mechanisms. 14-19 Services may use individual, group or global data as appropriate to carry out its functions.

If you are enrolling for a collaborative post-14 programme, for example, a work placement or work experience, the school or Local Authority may share data with the delivery centre. The delivery centre could be another school or college or employer within Stockport or the surrounding area. This data will be used for the same purpose as outlined above. It may also include information about the health details of the individual in order to provide an appropriate risk assessment for the placement. The information required may include contact details, assessment results, attendance information, personal characteristics and unique learner number as well as a copy of their Curriculum Vitae, if appropriate.

14-19 Services gives information to and receives information from the Skills Funding Agency and the Education Funding agency. The Chief Executive of the Skills Funding Agency uses information about pupils aged 14 and over (or enrolling for post-14 qualifications) for statistical purposes in order to evaluate and develop education policy and monitor the performance of the education service as a whole.

The Education Funding Agency uses information about pupils for statistical purposes, to evaluate and develop education policy and monitor the performance of the education service as a whole. The statistics (including those based on information provided by the QCA) are used in such a way that individual pupils cannot be identified from them. On occasion information may be shared with other Government departments or agencies strictly for statistical or research purposes only. The EFA or its partners may wish to contact learners from time to time about courses, or learning opportunities relevant to them.

The Apprenticeships Store collects data from all visitors to the store who agree to give their information. All visitors sign to state whether they agree with data sharing with relevant agencies and if they wish to be contacted for marketing purposes of apprenticeship vacancies. This data is also used for analytical and statistical purposes.

Where to Find Further Information
The school is required by law to pass some information about you to our Local Authority (LA) and the Department for Education.

If you want to see a copy of the information the school holds and shares about you then please contact your Pastoral Co-ordinator or House Leader.

If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please go to the following websites:

Stockport Council - Privacy Notices
Data protection: How we collect and share research data

If you are unable to access these websites you can request a hard copy of this information. Please contact the LA or DfE as follows:

Local Authority
Information Governance Team
Stockport Metropolitan Borough Council
Town Hall

Department for Education
Public Communications Unit
Department for Education
Sanctuary Buildings
Great Smith Street

Telephone: 0370 000 2288

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